What Is Accounts Payable?
Accounts payable (AP) refers to the money your business owes to suppliers, vendors, and service providers for goods and services received. It’s a critical part of your short-term liabilities and represents an ongoing obligation to manage your cash flow, maintain supplier relationships, and stay compliant with your financial obligations.
At Elite Plus Accounting, our accounts payable services are designed to simplify and streamline this process, allowing you to focus on your business operations while we manage the detail.
Why it matters to your business
- Missed payments can damage supplier relationships
- Poor AP management leads to cash flow issues
- Timely AP means better financial control.
- Accurate records support smart decision-making
- Missed early-payment discounts cost you money
At Elite Plus, We Help You:
- Streamline your invoice process
- Stay on top of due dates
- Keep suppliers happy
- Avoid costly errors
- Free up your internal team
At Elite Plus, we don’t just process payments — we become an extension of your finance team. Whether you’re using Xero, MYOB, or another accounting platform, our team ensures your accounts payable runs smoothly with full transparency.
offerings
What’s Included in Our Accounts Payable Management
Our comprehensive accounts payable services help businesses manage invoices, payments, vendor communications, and reporting — all while improving cash flow, strengthening internal controls, and reducing manual workload.
Invoice Capture & Entry
We record and categorise supplier invoices promptly and accurately.
Payment Scheduling
We manage due dates and schedule payments to maximise cash flow efficiency.
Approval Workflow Setup
Custom approval workflows to ensure the right people sign off before payment.
Reconciliation & Reporting
Regular reports to track outstanding payables and maintain accuracy.
Supplier Statement Reconciliation
We match supplier statements with invoices to avoid missed or double payments.
Email & Supplier Communication
We handle invoice queries, missing documents, and correspondence with suppliers.
Purchase Order (PO) Creation
We assist in creating and managing purchase orders to ensure accurate tracking of vendor commitments and approvals.
Multi-Currency & International Vendor Payments
We handle payments in foreign currencies and work with international vendors, ensuring compliance and accuracy in FX conversions.
New Vendor Setup
We collect and enter all required vendor information into your accounting system — including ABN, payment terms, and bank details — for smooth onboarding.
Customised AP Reports
Receive tailored accounts payable reports that align with your specific business needs — whether it's by department, project, or location.
Why Choose Elite Plus for Accounts Payable?
At Elite Plus Accounting, we understand that accounts payable is more than just processing invoices — it’s a critical part of maintaining your cash flow, supplier relationships, and financial integrity. That’s why our AP services are designed to be reliable, scalable, and fully tailored to your business needs.
Here’s why businesses across Australia and New Zealand trust us:
Certified Experts You Can Rely On
Our team includes Certified Practising Accountants (CPAs), Xero Advisors, and Certified Fathom and Dext specialists. We bring deep technical expertise and practical insight to every AP process we manage.
Seamless Integration with Your Systems
We work with Xero, MYOB, Dext, Hubdoc, ApprovalMax, and other cloud platforms. Whether you’re already set up or need help implementing AP software, we adapt to your workflow — not the other way around.
Clear Processes. Real-Time Oversight.
From invoice entry to supplier reconciliation, our systemised approach ensures every step is traceable. You’ll receive regular AP reports, payment alerts, and reconciliation summaries to stay in control at all times.
Flexible Support That Grows With You
From sole traders to multi-entity groups, we tailor our support based on your size, industry, and transaction volume. Start small and scale as you grow — without changing providers.
Built-In Compliance & Audit Support
We maintain clear audit trails, approval workflows, and documentation for all payables. Perfect for businesses that need strong financial controls or are preparing for audits, due diligence, or funding.
Friendly, Local Support When You Need It
You’re never left guessing. Our Australian-based team is available by phone or email to assist with any invoice, vendor query, or reporting request — no call centres, no scripted responses.
Packages
Flexible Accounts Payable Support
– Starts From Just $25 per week
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Accounts Payable Essentials Package
Start Form $25 / Per Week
Ideal for small to medium businesseses looking to streamline their AP process without the hassle of Hire-in-house.
What's Included:
- Entering bills and uploading invoice
- Payment scheduling & due Date tracking
- Reconciliation of supplier statements
- Email communication with vendors
- Customised AP reporting
- PO creation and new vendor setup
Accounts Payable Premium Package
Start Form $99 / Per Week
Best suited for large or high-volume businesses that require end-to-end accounts payable support, compliance controls, and advanced reporting.
What's Included
- Everything in the Essentials Packagee, plus:
- Multi-currency & international vendor payments
- Complex approval workflows (multi-level)
- Dedicated AP specialist assigned to your acount
- Cash flow forecasting related to payables
- Integration with systems like Dext, ApprovalMax, Hubdoc
- Priority email & phone support
- Monthly performance dashboard and KPI tracking
Our Other Services
Accounts Receivable
Improve your cash flow by getting paid faster. We track invoices, follow up on payments, and manage outstanding debts with professionalism.
Bookkeeping
Keep your finances organised with accurate, CPA-backed bookkeeping. We handle daily transactions, reconciliations, and reports so you know exactly where your money’s going.
Payroll
Pay your team on time, every time. We manage payroll processing, tax and super compliance, payslips, and STP — so you can stay focused on your business.
Elite Plus Accounting offers a 30-Day Money-Back Guarantee — Your Satisfaction Comes First.
We’re confident you’ll love working with us — but if you’re not satisfied within 30 days, we’ll make it right or refund you. 100% risk-free.
Full cycle accounts payable flow chart
Purchase order is created and sent to the vendor
Receiving the goods and creating an item receipt
Receive the invoice from the vendor
Match invoices with PO
Code invoices
Capture invoice details
Route invoices for approval
Make payment for approved invoices
Reconcile transactions
Need Help Managing This Entire Workflow?
Let Elite Plus handle your accounts payable from start to finishk Book a Free AP Consultation
Questions
Frequently Asked Questions
What is included in your accounts payable service?
Our service covers everything from entering bills and scheduling payments to supplier statement reconciliation, customised AP reporting, and vendor communication. We also support PO creation, new vendor onboarding, and system implementation.
How much does your accounts payable service cost?
Our Essentials Package for small to medium businesses starts from just $25 per week, while our Premium Package for larger or high-volume businesses starts from $99 per week. Final pricing depends on volume and complexity.
Do you handle international vendor payments?
Yes. Our Premium Package includes support for multi-currency and international vendor payments, including FX tracking and compliance with cross-border payment processes.
Can I use this service if I’m not on Xero?
Yes. While we’re Xero experts, we also work with MYOB, QuickBooks, Dext, Hubdoc, and ApprovalMax. We can tailor our workflow to suit your existing systems.
Do you provide purchase order (PO) management?
Absolutely. We can help set up and manage your PO system to ensure invoice and payment accuracy while improving internal controls.
How do you ensure my bills are paid on time?
We implement customised payment schedules, monitor due dates, and provide regular reminders and approval workflows to ensure your suppliers are paid on time — every time.
Do I still control payments?
Yes. You maintain full control over approvals and payment releases. We set up workflows so nothing goes out without your review (unless you prefer automated options).
What type of businesses do you work with?
We work with businesses across industries — construction, retail, medical, logistics, and professional services — throughout Australia and New Zealand.
Can I scale the service as I grow?
Yes. Our accounts payable service is fully scalable. You can start with basic processing and grow into more complex reporting, international payments, and integrations.
What if I only need help part-time or monthly?
That’s fine. We offer flexible support — whether it’s weekly, fortnightly, or monthly. You’ll only pay for the services you actually need.
Will I have a dedicated point of contact?
Yes. You’ll be assigned a dedicated AP specialist who knows your business, vendors, and processes inside out. You can reach them via phone or email.
Can you help me set up AP systems like ApprovalMax or Dext?
Definitely. We assist with software implementation, custom approval workflows, and provide training to your team as needed.
How long does it take to get started?
Most clients are onboarded within 3–5 business days. We’ll collect some initial documentation, set up workflows, and you’re ready to go.
What reporting do I receive?
You’ll get monthly (or weekly) accounts payable reports, outstanding bills summaries, vendor reconciliation reports, and customised dashboards upon request.
Is my data secure with Elite Plus?
Absolutely. We use secure, encrypted platforms for all documents and financial data. Access is restricted, and all data is handled according to ATO and industry security standards.
get in touch
Connect with Our Experts
Our dedicated team of accountants and bookkeepers is here to guide you toward the best financial solutions. Reach out today and speak with one of our experienced professionals to get started on the right path.
Testimonials
“Since outsourcing accounts payable to Elite Plus, our team has saved hours every week. Vendor payments are now consistent, and we have full visibility over our cash outflows. The process is smooth and transparent.”
Director, Manufacturing Business
“We used to constantly miss supplier payment deadlines. Elite Plus set up workflows in Xero and ApprovalMax that now run like clockwork. Their team is professional, responsive, and detail-oriented.”
Practice Manager, Medical Services Industry
“Their reporting has changed the way we manage our payables. We now know exactly what’s owed, what’s coming up, and where we stand week to week. It’s made planning much easier.”
CFO, Construction & Infrastructure Company
“Outsourcing AP felt like a risk, but Elite Plus made it easy. They took over vendor onboarding, payment tracking, and reconciliation — all without disruption to our team.”
Owner, Wholesale Distribution Business
“Having a dedicated AP contact who understands our vendors and workflow has been a game-changer. No more missed payments or duplicate entries. Their Premium service is worth every cent.”
General Manager, Transport & Logistics Firm
With a focus on accuracy and integrity, we take care of your financial records the same way we do for ours. You can count on us to report any inconsistent activity, keep your books clean, and save your business from costly mistakes.
